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How to Add a New Time Entry in Lawcus?

Efficiently track billable hours in Lawcus: Learn how to add time entries using various methods.

Harsimran Singh avatar
Written by Harsimran Singh
Updated over a month ago

Accurately tracking billable hours and effectively managing time is crucial for legal professionals. Lawcus provides a user-friendly interface with multiple methods for adding time entries. Whether you prefer to add time entries from the Activities, Matters, Tasks, or use the +New icon, Lawcus offers flexibility to suit your workflow. This guide will walk you through each method, ensuring you can seamlessly add time entries and maintain accurate records.

How to Add a New Time Entry

Add a Time Entry from the Activities section

  1. On the left sidebar menu, click on Activities.

  2. Click on New Time Entry.

  3. Fill in all the applicable timesheet information, such as the Date, Duration, Description, and any relevant Tags.

  4. Once you have entered the necessary information, click Save to add the time entry to your records.

Add a Time Entry from the Matters Section

  1. From the left sidebar menu, click on Matters and click open the desired matter.

  2. On the top bar menu, click Time and select Add. Alternatively, you can click on Add Time from the options available under Quick Actions.

  3. Fill in all the applicable timesheet information, including the Date, Duration, Description, and relevant Tags.

  4. After entering the required details, click Save to create a new time entry.

Add a Time Entry using the +New Icon

  1. Locate +New icon located on the top bar.

  2. Click on the Icon and select New Time Entry from the options.

  3. Fill in all the applicable timesheet information, such as the Date, Duration, Description, and relevant Tags.

  4. Once you have provided the necessary details, click on Save to add the time entry to your records.

Add a Time Entry from the Tasks option

  1. Click on Tasks from the left sidebar menu.

  2. Select the task against which you wish to enter the time and click Create Time Entry.

  3. Fill in all the applicable timesheet information, including the Date, Duration, Description, and relevant Tags.

  4. Once you have entered the required details, click on Save to add the time entry to your records.

Add a Time Entry from a Note

  1. Click on Matters in the sidebar menu to open the Matters screen.

  2. Click on the desired matter to view its details.

  3. In the Info section, hover your mouse pointer over the Note entry. Lawcus will display icons next to the entry.

  4. Click on the Time Entry icon. Lawcus will create a time entry based on the contents of the note.

    Note: The entry will be made with a default time of 10 minutes, but you can change this to the actual time spent.

  5. Please make any necessary changes and click the Savebutton to save the entry.

Create time entries using UTBMS codes

On your Lawcus account, you can use UTBMS to make time entries for activities related to each task or matter. For example, adding this code while creating a time entry saves you the effort and stress of inputting long descriptions for the just-completed task or activity. Also, following UTBMS makes you comply with regulatory requirements, if any.

Note: You must have enabled UTBMS codes on your account.

Steps to create a time entry with UTBMS codes

To include UTBMS codes while making a time entry:

  1. Navigate to Activities, then click on New Time Entry.​

  2. Input all the necessary details into the time entry form.​

  3. Click the Activity Category field and choose a relevant activity code from the drop-down list.​

  4. Click on the UTBMS task code field and locate an appropriate task code from the drop-down list.​

  5. Click on Save to wrap up the process.

Steps to customize the hourly rate per time entry

Before saving the time entry or while updating an existing time entry, click on the Rate per hour field and add the rate to enter the custom rate.

Note: If you click the letter in the rate field and tap User in the floating window, you'll be able to switch back to the default rate

All that jazz! You can use several options to optimize your timesheet creation process.

FAQ Section

FAQ1: Can a teammate view all the time entries added by other teammates on a matter?

Answer: A team member can get access to specific team activities if the admin gives them the Team Activities permission in their role.

FAQ2: Can I track time without attaching any client or matter to it, and is it saved for subsequent analysis?

Answer: It is possible to track time without associating it with a matter or client. You can save the tracked time for future analysis by creating an admin matter and adding the tracked time to it.

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