Understanding the Status of Invoices in Lawcus

In Lawcus, invoice statuses represent the different stages an invoice goes through during its lifecycle. These statuses help users clearly track whether an invoice is in draft, pending approval, sent to a client, partially paid, or fully completed.

Below is an overview of the seven invoice statuses available in Lawcus and what each one means.

Draft invoices are newly created invoices that are still in editable form. At this stage, users can make changes to line items and other invoice information before finalizing or sending the invoice.
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Sent invoices are those that have been emailed or shared with the client. These invoices are now awaiting payment or partial payment from the client.
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Partially paid invoices are those where only a portion of the total invoice amount has been paid. This may include payments made through client funds, trust balances, or manual payments, with an outstanding balance remaining.
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Paid invoices are those that have been fully settled. The total invoice amount has been received either through client payments or available matter/lead funds.
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In Lawcus, we allow the option to enable an invoice approval process. When this is turned on, invoices created in draft are submitted for approval to a user with the appropriate permissions (such as an admin or owner).

The Approved status includes all invoices that have been reviewed and accepted by the approver, confirming they are correct and ready to be sent to the client for payment.
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Pending approval, invoices are those submitted by a timekeeper or attorney for review. These invoices remain in this status until they are reviewed and approved by an admin or designated approver.
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Rejected invoices are those that have been reviewed but not approved. This may occur due to many reasons, including incorrect time entries, missing client information, tax adjustments, or other required corrections. Rejected invoices must be updated and resubmitted for approval.
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